PERFORMANCE ASSESSMENT OF COMMITTEES AT THE BOARD OF COMMISSIONERS LEVEL

PERFORMANCE ASSESSMENT POLICY AND PROCEDURE FOR COMMITTEES AT THE BOARD OF COMMISSIONERS LEVEL

Performance assessments of each Committee at the Board of Commissioners level are conducted annually (at least once a year), which include:

1. Collegial performance assessment of Committees at the Board of Commissioners level;

2. Individual performance assessment of each member of Committees at the Board of Commissioners level; and

3. Performance assessment of the Chairman of Committees at the Board of Commissioners level.

Every 3 years, the performance assessment will be conducted by third party.

In 2023, CIMB Niaga independently assessed the performance of Committees at the Board of Commissioners level using a survey method given to each member of the Committees at the Board of Commissioners level. The result of this performance assessment would provide input for improving the committees’ performance at the Board of Commissioners level in the future.

PERFORMANCE ASSESSMENT CRITERIA OF COMMITTEES AT THE BOARD OF COMMISSIONERS LEVEL

The performance assessment criteria of Committees at the Board of Commissioners level include:

1. Collegial Performance Assessment of Committees at the Board of Commissioners level

   1. Structure and Composition of the Committees
   2. Effectiveness of Committee Meetings
   3. Effectiveness of Duty Implementation of the Committee

2. Individual Performance Assessment of Each Member of Committees at the Board of Commissioners level

   1. Competency and Capability of Committee Members
   2. Effectiveness of Duty Implementation of the Committee

3. Performance assessment of the Chairman of Committees at the Board of Commissioners level

   1. Effectiveness in Implementing Duties and Responsibilities
   2. Leadership within the Committees

PARTIES CONDUCTING PERFORMANCE ASSESSMENT OF THE BOARD OF COMMISSIONERS’ COMMITTEES

The parties that conducted the performance assessment of the Committees at the Board of Commissioners level are as follows:

All responses provided by the parties mentioned above were submitted directly through an online survey. The performance assessment results are confidential and anonymous and are submitted to the Nomination and Remuneration Committee. The Nomination and Remuneration Committee then submits and discusses all the performance assessment results at the Board of Commissioners meeting. The discussion results are followed up in the form of improvements or action plans (if deemed necessary).

PERFORMANCE ASSESSMENT RESULT FOR COMMITTEES AT THE BOARD OF COMMISSIONERS LEVEL IN 2023

The collegial performance assessment of the Committees is as follows:

Meanwhile, the average assessment result for individual Committee member is as follows:

And for the performance assessment result for the Committee Chair at the Board of Commissioners level:

Range Table:

PERFORMANCE ASSESSMENT OF COMMITTEES UNDER THE BOARD OF DIRECTORS

PERFORMANCE ASSESSMENT POLICY AND PROCEDURE FOR COMMITTEES UNDER THE BOARD OF DIRECTORS (EXECUTIVE COMMITTEE)

Every year, the Board of Directors assesses the performance of Committees at the Board of Directors level. The criteria and basis for considering the Executive Committee’s performance assessment based on each Term of Reference (TOR) are as follows:

1. Number of meeting held;
2. Attendance of member of the Board of Directors;
3. Minutes of Meeting Service Level Agreement (SLA);
4. Action Matters Arising; and
5. Meeting invitation distribution.

Throughout 2023, the Board of Directors assesses that the implementation of duties, responsibilities, and discussions at Executive Committee meetings are considered to be running properly and effectively. The participation of members of the Board of Directors at committee meetings during the financial year 2023, including decisions made during meeting discussions, can also be used as a reference.

PERFORMANCE ASSESSMENT RESULTS OF EXECUTIVE COMMITTEES IN 2023

Range Table:

The performance assessment of the Internal Audit Unit and Risk Management Unit is presented in the Internal Audit and Risk Management Unit section of this chapter in the Annual Report.