The Corporate Secretary has the duties and responsibilities to maintain the Bank’s reputation and establish communication as well as good relations with all parties, as a liaison between the Bank and Shareholders and other Stakeholders.
Fransiska Oei
Corporate Secretary
TERM OF OFFICE & DOMICILE
Fransiska Oei has effectively served as Corporate Secretary since 26 September 2016. She is domiciled in Jakarta, Indonesia.
LEGAL BASIS
The Bank appointed Fransiska Oei as Corporate Secretary based on the Circular Resolution of the Board of Directors of CIMB Niaga No.001/SIR/DIR/IX/2016 dated 21 September 2016 as pursuant to OJK Regulation No. 35/POJK.04/2014 dated 8 December 2014 and Indonesian Stock Exchange Regulation No. I-A on Listing of Shares and Equity-Type Securities Other Than Shares Issued by Listed Companies. The appointment was reported to OJK on 23 September 2016 and announced to the public through SPE OJK or IDXNet (e-reporting) on the same day.
The full profile is presented in the Board of Directors’ Profiles in the Profile of Board of Directors.
ORGANIZATIONAL STRUCTURE OF CORPORATE SECRETARY
DUTIES AND RESPONSIBILITIES
In details, the Corporate Secretary has the following duties and responsibilities:
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Keep abreast of developments in the Capital Market and prevailing rules and regulations in the Capital Market.
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Provide input to the Board of Commissioners (BOC) and Board of Directors (BOD) to comply with laws and regulations in the Capital Market.
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Assist the BOC and BOD in the implementation of good corporate governance, including:
- Disclosure of information to the public, including the availability of information on the Bank's website;
- Timely submission of reports to Regulators;
- Implementation and documentation of the GMS;
- Implementation and documentation of BOC and/ or BOD meetings, including prepare the minutes of meetings; and
- Organizing the orientation programs for new BOC and BOD members.
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Coordinate with the Investor Relations unit to ensure Public Expose and Analyst Meetings are regularly held.
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Ensure the delivery of information to shareholders is equally implemented for every shareholders of the Bank.
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Jointly responsible for the implementation of the Bank's Corporate Actions in coordination with the Finance unit and/or other appointed units as well as with Capital Market supporting institutions.
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As a liaison officer between the Bank and shareholders, regulators, and other stakeholders.
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The Corporate Secretary and employees in his/her work unit are required to maintain the confidentiality of confidential documents, data and information, except in the context of fulfilling obligations according to applicable laws and regulations or provided otherwise on the applicable laws and regulations.
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The Corporate Secretary and employees in his/ her work unit are prohibited from taking personal benefits, either directly or indirectly, which are detrimental to the Bank.
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The Corporate Secretary and employees in his/ her work unit shall improve their knowledge by participating in education and/or training that will support the implementation of their duties and responsibilities.
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Prepare and maintain a list of shareholders with ownership of 5% (five percent) shares or more and a list of the 20 (twenty) largest shareholders, as well as upload the said information to the Bank's website.
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Provide a special list that contains information regarding the shares of BOC and BOD members and their families, both in the Bank and its affiliates and/ or other companies, which includes share ownership, business relationships, and other roles that lead to a conflict of interest with the Bank, as well as upload the said information on the Bank's website.
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Timely submissions of reports related to provisions in the Capital Market, both periodic and incidental reports to the regulators.
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Conduct disclosure of information to the public in accordance with applicable laws and regulations.
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Improve and align with the Bank’s Governance implementation with the OJK principles and ASEAN CG Scorecard.